Faculty

Faculty play an essential role in iAdvise. The student-faculty interaction is of utmost importance and working together with advisors leads to an interconnected network to help students succeed.

iAdvise has the capability for instructors to use the system for managing their courses and appointments with students should they choose to do so; however, the most important part of iAdvise's initial work with faculty is the alerting component centered in Early Alerts.

A tool to work together for student success... Heading link

iAdvise uses Starfish by EAB to maintain information on students and to provide an opportunity for intervention using a system of different types of flagging for students in courses, called iAlert. Faculty members can use iAlert to indicate that there is a challenge for a student through the system and no longer need to worry about identifying the student’s advisor and sending an email. In user flagging, an instructor can raise a flag on any undergraduate student in one of the courses they are teaching in the current term by clicking their name in iAdvise and selecting the appropriate flag individually for each student about whom they are concerned.

  • In user flagging, when there is an issue for a student and a faculty member wants to contact advising, it can be done through the “iAlert” system.
    • A faculty member raises an item (see full list at bottom of this page)
    • Once a flag is raised, an advisor is notified and can take action with the student.
    • Also, in most cases, a student is notified and can take action accordingly. (Some alerts do not notify the student directly.) Once acted upon, an advisor can close the loop with an instructor by letting them know that their alert has been addressed, and where appropriate to the concern, inform the faculty member of the results.

New Non-Instructor Roles for Faculty in iAdvise Heading link

We have recently developed a series of roles in iAdvise for faculty members that are not part of their instructor role or driven from a course context. These roles include:

  • Directors of Undergraduate Studies
  • Faculty Coordinators – this role is most often used for faculty members participating in grants that are geared for student success and bring them in contact with students that are not in their courses.
  • Faculty Advisors – this role is designated by your college administration, but is generally used for faculty members serving in advising roles for undergraduate students.

There is information available about the access and activities for the DUS and faculty coordinator roles – download the quick guide here.

Please email iadvisehelp@uic.edu for information and to get access to these roles.

Tracking Items Available to Instructors Heading link

iAlert has four different types of “tracking items” (so named because they are items that users want to keep track of to take action on): Flags (calls to attention; the most common used by faculty), Referrals (to direct a student to a service), To-Dos (to direct a student to complete an action), and Kudos (to acknowledge progress or achievement).

Receive Email Notification Upon:
Item TypeItem NameAble To Raise?Able to View?Able to Manage (e.g., add comments on open items, able to resolve, etc.)?Able to Assign (i.e., name a particular person [who has the manage ability])?Item RaiseItem ClearBeing Assigned the Item
SYSTEM - ATTRIBUTE FLAGSUPPRESSED INFO: respond to third parties "We have no records for a student by that name."(Raised automatically by the system)YesNoNo
FLAGAttendance ConcernYesYesYesNoYesYesYes
FLAGBehavioral ConcernYesNoNoNo
FLAGEarly Alert (large-scale courses): Please take actionYes, if course is a part of the Early Alerts programYesYesYesYesYes
FLAGEarly Alert (large-scale courses): Please work with your advisorYes, if course is a part of the Early Alerts programYesYesYesYesYes
FLAGEarly Alert (large-scale courses): UrgentYes, if course is a part of the Early Alerts programYesYesYesYesYes
FLAGEarly Alert: INFORMATION FOR ADVISOR VIEW ONLYYes, if course is a part of the Early Alerts programYesYesYesYesYesYes
FLAGEarly Alert: Please take actionYes, if course is a part of the Early Alerts programYesYesYesYesYes
FLAGEarly Alert: Please work with your advisorYes, if course is a part of the Early Alerts programYesYesYesYesYes
FLAGEarly Alert: UrgentYes, if course is a part of the Early Alerts programYesYesYesYesYes
FLAGFirst-Year Seminar Alert: Please take actionYes, if course is a part of the Early Alerts programYesYesYesYesYes
FLAGFirst-Year Seminar Alert: Please work with your advisorYes, if course is a part of the Early Alerts programYesYesYesYesYes
FLAGFirst-Year Seminar Alert: UrgentYes, if course is a part of the Early Alerts programYesYesYesYesYes
FLAGGeneral ConcernYesNoNoNo
FLAGI Need Help In A Course(Raised by student)YesYesNoYesYesYes
FLAGLow Quiz/Test ScoresYesYesYesNoYesYesYes
FLAGMissing/Late AssignmentsYesYesYesNoYesYesYes
FLAGNonresponsive to Outreach FlagYesNoNoNoYes
FLAGPersonal Flag: Health, Mental Health, and Wellness - Advisor assistance needed.YesNoNoNo
FLAGPersonal Flag: OtherYesNoNoNoYes
KUDOKeep Up the Good WorkYesYesYesNo
KUDOKudos forYesYesYesNo
KUDOOutstanding Academic PerformanceYesYesYesNo
KUDOShowing ImprovementYesYesYesNo
KUDOThank you for comingYesYesYesNo
KUDOYou Are off to a Great StartYesYesYesNo
REFERRALCollege Referral: Applied Health SciencesYesNoNoNo
REFERRALCollege Referral: Architecture, Design, and the ArtsYesNoNoNo
REFERRALCollege Referral: BusinessYesNoNoNo
REFERRALCollege Referral: EducationYesNoNoNo
REFERRALCollege Referral: EngineeringYesNoNoNo
REFERRALCollege Referral: Engineering Career CenterYesNoNoNo
REFERRALCollege Referral: Engineering EIEPYesNoNoNo
REFERRALCollege Referral: Honors CollegeYesNoNoNo
REFERRALCollege Referral: NursingYesNoNoNo
REFERRALCollege Referral: School of Public HealthYesNoNoNo
REFERRALCollege Referral: Urban Planning and Public AffairsYesNoNoNo
REFERRALCultural Center Referral: Disability Cultural CenterYesNoNoNo
REFERRALCultural Unit Referral: AARCCYesYesNoNo
REFERRALLearning Center Referral: AAAN TutoringYesNoNoNo
REFERRALLearning Center Referral: AHS ASAPYesNoNoNo
REFERRALLearning Center Referral: Burnham Hall TutoringYesNoNoNo
REFERRALLearning Center Referral: Business Learning CenterYesNoNoNo
REFERRALLearning Center Referral: Engineering Learning CenterYesNoNoNo
REFERRALLearning Center Referral: Math and Science Learning CenterYesNoNoNo
REFERRALOffice of International ServicesYesYesNoNo
REFERRALStudent Engagement Referral: Center for Student InvolvementYesNoNoNo
REFERRALStudent Engagement Referral: Commuter Student Resource CenterYesNoNoNo
REFERRALStudent Engagement Referral: Fraternity and Sorority LifeYesNoNoNo
REFERRALStudent Engagement Referral: Impact OfficeYesNoNoNo
REFERRALStudent Engagement Referral: Leadership and Civic EngagementYesNoNoNo
REFERRALStudy Abroad ReferralYesNoNoNo
REFERRALSuccess Unit Referral: AAANYesNoNoNo
REFERRALSuccess Unit Referral: AASAPYesYesNoNo
REFERRALSuccess Unit Referral: ACEYesYesNoNo
REFERRALSuccess Unit Referral: CHANCEYesYesNoNo
REFERRALSuccess Unit Referral: HCOEYesYesNoNo
REFERRALSuccess Unit Referral: L@s GANASYesYesNoNo
REFERRALSuccess Unit Referral: LARESYesYesNoNo
REFERRALSuccess Unit Referral: NASPYesYesNoNo
REFERRALSuccess Unit Referral: Peer Success CoachingYesYesNoNo
REFERRALSuccess Unit Referral: STEM InitiativeYesYesNoNo
REFERRALSuccess Unit Referral: Transfer Assistance CenterYesYesNoNo
REFERRALSuccess Unit Referral: TRIOYesYesNoNo
REFERRALSuccess Unit Referral: UIC GlobalYesYesNoNo
TO_DOFollow UpYesYesYesYesYes
TO_DOMeet with Instructor during office hours or make other arrangementsYesYesYesNoYesYesYes
TO_DOMeet with Your AdvisorYesNoNoNo
TO_DOSign up for TutoringYesYesYesYesYesYes
TO_DOVisit the Writing CenterYesYesYesYesYes
TO_DOYou need to...YesNoNoNo