Faculty play an essential role in iAdvise. The student-faculty interaction is of utmost importance and working together with advisors leads to an interconnected network to help students succeed.
iAdvise has the capability for instructors to use the system for managing their courses and appointments with students should they choose to do so; however, the most important part of iAdvise's initial work with faculty is the alerting component centered in Early Alerts.
A tool to work together for student success... Heading link
iAdvise uses Starfish by EAB to maintain information on students and to provide an opportunity for intervention using a system of different types of flagging for students in courses, called iAlert. Faculty members can use iAlert to indicate that there is a challenge for a student through the system and no longer need to worry about identifying the student’s advisor and sending an email. In user flagging, an instructor can raise a flag on any undergraduate student in one of the courses they are teaching in the current term by clicking their name in iAdvise and selecting the appropriate flag individually for each student about whom they are concerned.
- In user flagging, when there is an issue for a student and a faculty member wants to contact advising, it can be done through the “iAlert” system.
- A faculty member raises an item (see full list at bottom of this page)
- Once a flag is raised, an advisor is notified and can take action with the student.
- Also, in most cases, a student is notified and can take action accordingly. (Some alerts do not notify the student directly.) Once acted upon, an advisor can close the loop with an instructor by letting them know that their alert has been addressed, and where appropriate to the concern, inform the faculty member of the results.
New Non-Instructor Roles for Faculty in iAdvise Heading link
We have recently developed a series of roles in iAdvise for faculty members that are not part of their instructor role or driven from a course context. These roles include:
- Directors of Undergraduate Studies
- Faculty Coordinators – this role is most often used for faculty members participating in grants that are geared for student success and bring them in contact with students that are not in their courses.
- Faculty Advisors – this role is designated by your college administration, but is generally used for faculty members serving in advising roles for undergraduate students.
There is information available about the access and activities for the DUS and faculty coordinator roles – download the quick guide here.
Please email email@example.com for information and to get access to these roles.
Links for Faculty Heading link
Tracking Items Available to Instructors Heading link
iAlert has four different types of “tracking items” (so named because they are items that users want to keep track of to take action on): Flags (calls to attention; the most common used by faculty), Referrals (to direct a student to a service), To-Dos (to direct a student to complete an action), and Kudos (to acknowledge progress or achievement).
|Receive Email Notification Upon:|
|Item Type||Item Name||Able To Raise?||Able to View?||Able to Manage (e.g., add comments on open items, able to resolve, etc.)?||Able to Assign (i.e., name a particular person [who has the manage ability])?||Item Raise||Item Clear||Being Assigned the Item|
|SYSTEM - ATTRIBUTE FLAG||SUPPRESSED INFO: respond to third parties "We have no records for a student by that name."||(Raised automatically by the system)||Yes||No||No|
|FLAG||Early Alert (large-scale courses): Please take action||Yes, if course is a part of the Early Alerts program||Yes||Yes||Yes||Yes||Yes|
|FLAG||Early Alert (large-scale courses): Please work with your advisor||Yes, if course is a part of the Early Alerts program||Yes||Yes||Yes||Yes||Yes|
|FLAG||Early Alert (large-scale courses): Urgent||Yes, if course is a part of the Early Alerts program||Yes||Yes||Yes||Yes||Yes|
|FLAG||Early Alert: INFORMATION FOR ADVISOR VIEW ONLY||Yes, if course is a part of the Early Alerts program||Yes||Yes||Yes||Yes||Yes||Yes|
|FLAG||Early Alert: Please take action||Yes, if course is a part of the Early Alerts program||Yes||Yes||Yes||Yes||Yes|
|FLAG||Early Alert: Please work with your advisor||Yes, if course is a part of the Early Alerts program||Yes||Yes||Yes||Yes||Yes|
|FLAG||Early Alert: Urgent||Yes, if course is a part of the Early Alerts program||Yes||Yes||Yes||Yes||Yes|
|FLAG||First-Year Seminar Alert: Please take action||Yes, if course is a part of the Early Alerts program||Yes||Yes||Yes||Yes||Yes|
|FLAG||First-Year Seminar Alert: Please work with your advisor||Yes, if course is a part of the Early Alerts program||Yes||Yes||Yes||Yes||Yes|
|FLAG||First-Year Seminar Alert: Urgent||Yes, if course is a part of the Early Alerts program||Yes||Yes||Yes||Yes||Yes|
|FLAG||I Need Help In A Course||(Raised by student)||Yes||Yes||No||Yes||Yes||Yes|
|FLAG||Low Quiz/Test Scores||Yes||Yes||Yes||No||Yes||Yes||Yes|
|FLAG||Nonresponsive to Outreach Flag||Yes||No||No||No||Yes|
|FLAG||Personal Flag: Health, Mental Health, and Wellness - Advisor assistance needed.||Yes||No||No||No|
|FLAG||Personal Flag: Other||Yes||No||No||No||Yes|
|KUDO||Keep Up the Good Work||Yes||Yes||Yes||No|
|KUDO||Outstanding Academic Performance||Yes||Yes||Yes||No|
|KUDO||Thank you for coming||Yes||Yes||Yes||No|
|KUDO||You Are off to a Great Start||Yes||Yes||Yes||No|
|REFERRAL||College Referral: Applied Health Sciences||Yes||No||No||No|
|REFERRAL||College Referral: Architecture, Design, and the Arts||Yes||No||No||No|
|REFERRAL||College Referral: Business||Yes||No||No||No|
|REFERRAL||College Referral: Education||Yes||No||No||No|
|REFERRAL||College Referral: Engineering||Yes||No||No||No|
|REFERRAL||College Referral: Engineering Career Center||Yes||No||No||No|
|REFERRAL||College Referral: Engineering EIEP||Yes||No||No||No|
|REFERRAL||College Referral: Honors College||Yes||No||No||No|
|REFERRAL||College Referral: Nursing||Yes||No||No||No|
|REFERRAL||College Referral: School of Public Health||Yes||No||No||No|
|REFERRAL||College Referral: Urban Planning and Public Affairs||Yes||No||No||No|
|REFERRAL||Cultural Center Referral: Disability Cultural Center||Yes||No||No||No|
|REFERRAL||Cultural Unit Referral: AARCC||Yes||Yes||No||No|
|REFERRAL||Learning Center Referral: AAAN Tutoring||Yes||No||No||No|
|REFERRAL||Learning Center Referral: AHS ASAP||Yes||No||No||No|
|REFERRAL||Learning Center Referral: Burnham Hall Tutoring||Yes||No||No||No|
|REFERRAL||Learning Center Referral: Business Learning Center||Yes||No||No||No|
|REFERRAL||Learning Center Referral: Engineering Learning Center||Yes||No||No||No|
|REFERRAL||Learning Center Referral: Math and Science Learning Center||Yes||No||No||No|
|REFERRAL||Office of International Services||Yes||Yes||No||No|
|REFERRAL||Student Engagement Referral: Center for Student Involvement||Yes||No||No||No|
|REFERRAL||Student Engagement Referral: Commuter Student Resource Center||Yes||No||No||No|
|REFERRAL||Student Engagement Referral: Fraternity and Sorority Life||Yes||No||No||No|
|REFERRAL||Student Engagement Referral: Impact Office||Yes||No||No||No|
|REFERRAL||Student Engagement Referral: Leadership and Civic Engagement||Yes||No||No||No|
|REFERRAL||Study Abroad Referral||Yes||No||No||No|
|REFERRAL||Success Unit Referral: AAAN||Yes||No||No||No|
|REFERRAL||Success Unit Referral: AASAP||Yes||Yes||No||No|
|REFERRAL||Success Unit Referral: CHANCE||Yes||Yes||No||No|
|REFERRAL||Success Unit Referral: HCOE||Yes||Yes||No||No|
|REFERRAL||Success Unit Referral: L@s GANAS||Yes||Yes||No||No|
|REFERRAL||Success Unit Referral: LARES||Yes||Yes||No||No|
|REFERRAL||Success Unit Referral: NASP||Yes||Yes||No||No|
|REFERRAL||Success Unit Referral: OFYI||Yes||Yes||No||No|
|REFERRAL||Success Unit Referral: STEM Initiative||Yes||Yes||No||No|
|REFERRAL||Success Unit Referral: Transfer Assistance Center||Yes||Yes||No||No|
|REFERRAL||Success Unit Referral: TRIO||Yes||Yes||No||No|
|REFERRAL||Success Unit Referral: UIC Global||Yes||Yes||No||No|
|TO_DO||Meet with Instructor during office hours or make other arrangements||Yes||Yes||Yes||No||Yes||Yes||Yes|
|TO_DO||Meet with Your Advisor||Yes||No||No||No|
|TO_DO||Sign up for Tutoring||Yes||Yes||Yes||Yes||Yes||Yes|
|TO_DO||Visit the Writing Center||Yes||Yes||Yes||Yes||Yes|
|TO_DO||You need to...||Yes||No||No||No|