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Reports Information

While units are able to access a great deal of information through the front end of iAdvise (especially through combining filters of tracking items, meetings, and/or attributes and then downloading the lists), not all data are accessible in an easy to aggregate method through the front end of the system. Therefore, units have additional access to the data in iAdvise through three different methods: Delivered Reports, Exporter, and Custom Reports.

Delivered Reports Heading link

For those users active for day-to-day operations in iAdvise, reports are made available on a regular schedule in BOX for their units. The reports are standard reports from Starfish that are provided weekly, three times a week, or daily depending on the type of report.

Reports will also be delivered at the end of each term detailing activity for the entire term.

End of Term reports for:

  • Fall will be delivered the first week in January.
  • Spring will be delivered the last week in May.
  • Summer will be delivered the last week in September.

There are five types of reports being delivered:

  • Activity Report – a report summarizing activity in iAdvise, both meetings, events, and flags for the timeframe specified.
    • Report delivery schedule – Monday, Wednesday, and Friday
  • Meeting Report – a report providing details of all meetings for students associated to the unit throughout UIC for the timeframe specified.
    • Report delivery schedule – Monday, Wednesday, and Friday
      • Monday’s reports include a report of the previous week’s meeting activity.
  • Services Report – a report focusing on the unit’s meeting activity and kiosk usage – detailing sign-in and sign-out information. This is a comprehensive report of kiosk activity for the timeframe specified and focuses specifically on the meetings and activities within the unit.
    • Report delivery schedule – Monday (details activity of the previous week)
  • Notes Report – a report providing information on the standalone notes created for students in the unit during the timeframe specified.
    • Report delivery schedule – Monday (details activity of the previous week)
  • Tracking Report – a report of all tracking items (flags, kudos, to do’s, and referrals) raised/created or active for students associated to the unit for the timeframe specified.
    • Report delivery schedule – Daily Monday through Friday providing details of the previous business day’s tracking item activity

NOTE – There are end of term reports delivered of each type.

Report Information and Report Data Definitions

Exporter Heading link

Exporter gives authorized users access to pull reports of iAdvise data directly from the system on demand, rather than having to wait for and rely on weekly delivered reports. Additionally, The Exporter adds new data when items are changed or updated, making it easier to see the history of interactions (vs. the snapshot in time based on when the report was run). The data from iAdvise is delivered to Exporter once per day.

The Exporter (especially in Phase I) is designed to provide the basic functionality of providing reports of the unit’s day-to-day functioning within iAdvise. This data can then be manipulated by the unit (e.g., combined with Banner data, filtered, etc.) as necessary.

The Exporter system offers some differences in the availability of data from that available from reports generated from the back end of the system. As such, these differences may require the continuation of delivery of (at least some) weekly reports or require users to request customized reports.

Exporter Documentation

Go to Exporter (Remember to VPN)

Exporter Open Hours Heading link

To assist users in becoming familiar with the Exporter system, we will be offering special Exporter Open Hours:

  • Monday, May 20, 1 – 2pm
  • Wednesday, May 22, 2 – 3pm
  • Friday, May 24, 9 – 10am
  • Tuesday, May 28, 10 – 11am
  • Wednesday, May 29, 4 – 5pm
  • Thursday, May 30, 2 – 3pm
  • Monday, June 3, 3 – 4pm
  • Wednesday, June 5, 3:30 – 4:30pm
  • Thursday, June 6, 2 – 3pm

(Users are also welcome to attend the regular iAdvise Open Hours with questions about Exporter.)

Custom Report Request Heading link

Fill out this form if you need a custom report run for you. Standard processing time is two to three business days.