Project Structure

The Steering Team is responsible for:

• Set Priorities and mission
• Resolving any issues that the project team cannot resolve
• Communicating with the campus as project sponsors
• Determining and approving the rollout plan to the units
• Meet monthly or earlier as needed to review the status of the project and the rollout to the campus
• Approve all communications to the campus
• Work with Advising Leadership Council on project goals and priorities.

• Nikos Varelas, Vice Provost for Undergraduate Affairs – Executive Sponsor and Co-chair
• Kevin Browne, Vice Provost for Academic and Enrollment Services  – Executive Sponsor and Co-chair
• Caryn Bills, Associate Chancellor, Office of Access and Equity
• Karrie Hamstra-Wright, Clinical Associate Professor of Kinesiology and Nutrition (Faculty Liaison)
• Bill Hayward, Associate Vice Provost and Director of Office of Institutional Research
• Joseph Hermes, Director of the Counseling Center
• Mike Kamowski, Executive Director Office of Student Systems Services
• Rudy Molina, Associate Vice Chancellor of Student Affairs
• Negar Mansourian-Hadavi, Director of Project Management for Student Success Initiatives
• Brian Roessler, Chair of Committee of Associate and Assistant Deans (CAAD)
• Hugo Teruel, Executive Director, LARES
• Elizabeth Salvi, Director of Undergraduate Student Services for College of Architecture, Design, and the Arts (Advising Leadership Council Representative)
• Kate Vincent, Associate Professor, Associate Dean of Academic Affairs, College of Nursing, Secretary of the UIC Senate
• Josephine Volpe, Assistant Vice Provost for Advising Development

The Project Team is responsible for:

• Resolving any issues that are brought to their attention from the working groups
• Prepare a monthly report for the Steering Team
• Make sure the timeline and tasks are on time
• Provide weekly/biweekly working group updates in the team meeting
• Discuss and resolve any inter-working group team issues.

• Josephine Volpe, Director  Office for Advising Development – Project Consultant
• Mike Kamowski, Executive Director Office of Student System Services – Project Consultant
• Shivya Vidhyarthi, IT Tech Associate Office of Student Systems Services –Chair – Hobson’s Project Manager and Scribe
• Working Group Team Leads
  • Functional Working Group Lead – Eileen Doran, Associate Dean, College of Applied Health Sciences
  • Technical Working Group Lead – Shannon Dwyer, IT Manager and Administrative Coordinator, Office of Student System Services
  • Training and Development Working Group Lead – Sandra Hall, Director of Advising, College of Liberal Arts and Sciences
  • Advising Communcations Working Group Lead – Eileen Doran (Functional Working Group Lead) and Josephine Volpe (Functional Project Consultant)
  • Predictive Analytics – Bill Hayward, Associate Vice Provost and Director, Office of Institutional Research

The project team roles are:

• Project Manager – Chair: The project manager is responsible for all tasks, timeline and project implementation status for all functional and technical tasks. The project manager will gather requirements, document business processes as needed in the project. The project manage will also oversee the stand up call part of the weekly/biweekly meeting.  The stand up call is where the team leads from the working groups will state which tasks are completed, behind schedule and document any issues.  The project manager does not make any functional decisions.
• Functional: The functional chair provides input on the functional portion of the project. The person is responsible for making sure the overall functional requirements are met.
• Project Consultant: The project consultant will provide any input that the teams needs as far as campus, technical or other decisions. He is a resource for the team leads and the project team.
• Working Group Team Leads: The working group team leads provide updates and report issues at the weekly/biweekly meetings.
• Vendor: The vendor will work with the project team contacts.

Working Groups are developed to respond to the needs of iAdvise implementation. Currently, there are five organized working groups; however, more working groups may be initiated as needed.

• Technical Working Group
• Functional Working Group
• Training and Development Working Group
• Communications Working Group
• Predictive Analytics Working Group

• The role of this team is to handle all of the technical aspects of the project including data imports, connections with various systems and authentications.
• Team members:
  • Shannon Dwyer, Office of Student System Services, Team Lead
  • Violeta Carrion, Office of Student System Services
  • Office of Student System Services (OSSS) Staff Members
  • Academic Computing and Communications Center (ACCC) Technical Staff

• The role of this team is to be responsible for the configuration of iAdvise and piloting the system.
• Team members:
  • Eileen Doran, College of Applied Health Sciences, Team Lead
  • Josephine Volpe, Office of Advising Development, Functional Project Consultant
  • Mike Kamowski, Office of Student Systems Services, Technical Project Consultant
  • Jeff Brown, African American Academic Network (AAAN), Pilot User
  • Luis Duarte, Latin American Recruitment and Educational Services (LARES), Pilot User
  • Sandi Hall, College of Liberal Arts and Sciences (LAS)
  • Karrie Hamstra-Wright, Department of Kinesiology and Nutrition, Faculty Liaison
  • Tanye Harrison, Office of Career Services
  • Elizabeth Houlihan, Office of First-Year Initiatives
  • Danielle Liubich, Math and Science Learning Center (MSLC), Pilot User
  • Jim Muench, College of Engineering (ENGR), Pilot User
  • Elizabeth Sady, College of Business (CBA), Pilot User
  • Elizabeth Salvi, College of Architecture, Design and the Arts (CADA)
  • Geoff Thames, Academic Center of Excellence (ACE), Pilot User

• The role of the training and development team is to plan and train the end users of iAdvise.
• Team members:
  • Sandi Hall, College of Liberal Arts and Sciences (LAS), Team Lead
  • Mark Bennett, First-Year Writing Program (FYWP)
  • Mirtza Campbell, College of Urban Planning & Public Affairs (CUPPA)
  • Jennifer Delago, College of Education (EDU), OAD Steering Committee Representative
  • Elena Diaz, College of Engineering (ENGR)
  • Caitlin Fetters, College of Liberal Arts & Sciences (LAS)
  • Viviana Kabbabe-Thompson, Academic Support & Achievement Program, College of Applied Health Sciences
  • Danielle Liubicich, Math & Science Learning Center (MSLC)
  • Eduardo Mendoza, Latin American Recruitment & Educational Services (LARES)
  • Deidra Milan, African American Academic Network (AAAN)
  • Melissa Thomas, College of Business Administration (CBA)
  • Crystal Tse, ACE

• The role of the advising communications team is to work together with the other working groups to develop and articulate advising communication and provide guidance on the content of advising communication in iAdvise.
• Different areas of communication needs have been developed and sub-groups are comprised of:
  • Advising directors
  • A member from Functional Working Group
  • A member from Training & Development Working Group
  • Advisors from colleges
  • Advisors from success units
  • OAD Steering Committee Members
  • OAD Staff

• The role of the campus messaging team is to be responsible for the campus messaging and website for this project. Targeted goals for Spring 2020 are to focus on instructor and student users.
• This team is comprised of:
  • Office of Governmental and Public Affairs Staff
  • Vice Provost for Undergraduate Affairs and Academic Programs Staff
  • Advisors from colleges
  • Advisors from success units
  • Faculty members
  • Current advising users
  • OAD Steering Committee Representative
  • Office of Student System Services Staff

• The role of communications team is to be responsible for the campus communication and website for this project.
• Team members:
  • Bill Hayward, Office of Institutional Research, Team Lead
  • Sue Farruggia, Office of the Vice Provost for Undergraduate Affairs and Academic Programs
  • Lindsey Back, Office of the Vice Provost for Undergraduate Affairs and Academic Programs
  • Josephine Volpe, Office of the Vice Provost for Undergraduate Affairs and Academic Programs/Office for Advising Development, Functional Consultant
  • Nick Ardinger, Campus Housing
  • Katie Michel, College of Liberal Arts and Sciences Student Affairs
  • Connie Zdenek, College of Liberal Arts and Sciences
  • Brad Gardner, Office of Admissions
  • Mark Manderino, Office of the Vice Chancellor for Student Affairs
  • Kevin Monahan, Office of Student Systems Services
  • John Everett, IT Technical Associate, Academic and Enrollment Services IT
  • Yichao Wu, Professor of Mathematics, Statistics, and Computer Science